Req #: 239725
Department: APPLIED PHYSICS LABORATORY
Posting Date: 10/08/2024
Closing Info: Open Until Filled
Salary: $5,164 - $7,746 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Are you…
Searching for a meaningful career in business, finance, accounting, or a related discipline? Wanting to work with a world-class team of individuals passionate about tackling our world’s complex and intricate problem sets? If so, then see yourself at APL within the Ocean Engineering Department.
Job Description
We are seeking a full-time, regular Workday Financial Analyst to join the Ocean Engineering (OE) Department, to function as an independent subject matter expert for Workday Financial business processes. As the Workday Financial Analyst, you are entrusted with managing substantial financial resources that are critical to the success of Federally funded sponsored research within OE. You will function independently and provide critical operational support for Workday and related UW Systems (e.g., SAGE Budget/Award/Mod, Award Portal, BI Portal) pre- and post-award tasking, contacting internal and external stakeholders to clarify award requirements and updating Workday Financials and other systems as needed throughout the award life cycle (setup, management, and closeout).
Your Impact…
- Lead critical use and functionality of Workday and related UW systems as the subject matter expert for all APL researchers.
- Directly impact and shape the systems and processes of using Workday Financials within OE.
- Collaborate with the Lead Research and Operations Administrator on Workday and Financial Transformation questions, and identify and suggest solutions to potential issues resulting from Workday Financials and Financial Transformation business processes.
Diversity is a core value at the Applied Physics Laboratory – University of Washington. We are focused on building and sustaining an inclusive and equitable research environment for all students, staff, and collaborators. We believe every member of our team enriches our community by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. See yourself at APL – because here is where you belong.
As an Ocean Engineering Workday Financial Analyst, you will…
- Manage and prepare complex sponsored research budgets using UW Financial Transformation systems (e.g., Workday, SAGE Budget) and ensure that budgets meet the requirements of the new Workday foundation data model, funding opportunity announcements, and APL and UW proposal requirements.
- Perform award and award modification submission, tracking, troubleshooting, and resolution using Workday and other UW financial transformation systems.
- Perform a detailed review of awards, modifications, and budgets in Workday to confirm proper setup and integration. Troubleshoot and resolve all issues.
- Improve Workday processes, tools, documentation, and communication through partnership and collaboration with the Lead Research and Operations Administrator, Research Departmental Administrator, and other research administrative staff to further enhance the service provided to Principal Investigator (PIs).
- Identify and document gaps in Workday policies and procedures for pre- and post-award administrative functions. May create Workday Financial job aids for other administrators or researchers.
- Develop systems and tools to provide regular updates to researchers and department administrators regarding changes in Workday financials, especially those that might impact departmental procedures.
- Collaborate and work closely with other Research Departmental Administrators to provide Workday training.
Qualifications
You meet our qualifications for the job if you have…
- Bachelor’s degree in Business, Finance, Accounting, or related discipline and a minimum of two (2) years of experience working in pre- and post-award sponsored research administration. This experience is critical to understanding the tasks to be performed in Workday and other financial transformation systems.
- Demonstrated ability to quickly learn and use new technical tools and systems (e.g., Workday and other UW financial transformation systems).
- Demonstrated a high level of technical literacy and agility.
- Advanced Microsoft Office skills especially with Excel.
- Demonstrated ability to work independently, take initiative and ownership of work, successfully prioritize, and manage multiple projects in a deadline-driven environment.?
- Effective written and verbal communication skills.
- Ability to exercise independent judgment, and resourcefulness and manage competing priorities using strong organizational skills.
- Demonstrated accountability – drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations.
- Demonstrated trouble-shooter and problem-solver, with a desire to improve systems.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. While not required, you’ll stand out if you have…
- Experience at the University of Washington or other R1 Universities.
- Experience with common sponsor systems such as Research.gov, Grants.gov, and NSPIRES.
- Prior experience with Workday HR/P and/or Financials.
- Interest in scientific discovery, engineering, technology, acoustics, and/or oceanography.
Be Boundless!
Be Boundless at the University of Washington as a UW employee! With an all-encompassing compensation and benefits package and limitless professional growth opportunities, you can build a fulfilling and impactful career while enjoying the beautiful Pacific Northwest.
See Yourself at APL!
See Yourself at APL! (https://seeyourselfapl.uw.edu/) Take advantage of those opportunities and more at the Applied Physics Laboratory at the University of Washington. As an APL-UW employee, you not only get to enjoy the opportunities and benefits of UW, but also be a member of a team of world-renowned researchers, scientists, and engineers dedicated to bettering our campuses, state, country, and world by solving complex challenges and pioneering new technologies.
About Us
The Applied Physics Laboratory is a research unit at the University of Washington. Our research expertise is in ocean physics and engineering, ocean and medical acoustics, polar science, environmental remote sensing, and signal processing. We conduct research and development that is sponsored by a variety of federal and state agencies and take great pride in our long-standing status as a US Navy-designated University Affiliated Research Center (UARC). Our work takes place not only on the University of Washington campus and medical centers, but in field locations around the world – at sea, in the air, and on polar ice caps. We apply rigorous scientific inquiry and engineering excellence in pursuit of solutions to important problems for the good of our region, nation, and world.
Are you ready to apply? Application Instructions: Select the “Apply for this job” button at the bottom of the page. Be prepared to provide a cover letter and resume or curriculum vitae (CV). For more information on the application process, visit https://seeyourselfapl.uw.edu/common-questions/.
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
