Your work days are brighter here.
At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.
About The Team
The North America Marketing team at Workday is a dynamic, collaborative, and high-performing group responsible for driving marketing strategies that support business growth across diverse industries. Our team operates at the intersection of creativity and data, focusing on demand generation, field and partner marketing, and strategic initiatives that align with Workday’s broader goals.
We work closely with sales, product, and global marketing teams to ensure a seamless customer journey from brand awareness to advocacy. As part of this fast-paced and innovative environment, we pride ourselves on being both agile and data-driven, continually refining our approach to meet evolving business needs.
Joining the North America Marketing team means becoming part of a supportive, inclusive, and forward-thinking group that values collaboration, strategic thinking, and delivering impactful results. In this Executive Assistant role, you will be at the heart of our operations, providing essential support to our leaders and contributing to the team's overall success. Together, we push boundaries, adapt quickly, and have a lot of fun along the way!
About The Role
We are seeking a highly organized and strategic Executive Assistant to support the North America Marketing Leader, with the potential to support an additional marketing leader. In this critical role, you will be a trusted partner, ensuring seamless day-to-day operations while providing strategic support in managing priorities, optimizing schedules, and driving cross-team coordination. You will play a key role in facilitating executive travel, event planning, project management, and enhancing the overall efficiency and effectiveness of the marketing team.
You’ll need to thrive in a fast-paced environment, be adaptable, and have the ability to handle ambiguity and competing priorities. If you love working with people across multiple teams and cultures, this role is highly collaborative and involves interaction with department heads across regional and global teams.
Apply now and discover why we love what we do!
Key Responsibilities:
- Executive Support: Run, prioritize, and anticipate your VP's day-to-day schedule, confirm meetings, enter expenses, and attend to other matters as needed.
- Travel Arrangements: Book domestic and international travel arrangements (air, hotel, ground transportation), assist with meeting coordination, and create detailed itineraries for executive travel.
- Event Planning: Plan and coordinate department events, including managing all meeting details (agendas, presentations, meals, securing space, and managing attendee invitations).
- Industry Events Support: Manage logistics and coordination for leadership’s participation in industry events, conferences, and speaking engagements, including preparing materials, assisting with speaking proposals, coordinating attendance, and post-event follow-ups.
- Cross-Functional Interaction: Interact and communicate with employees at all levels and across the organization, including other Workday executives, cross-functional teams, and external vendors.
- Cross-Team Communication: Facilitate clear and timely communication between the marketing team and other departments (sales, product, etc.), schedule interdepartmental meetings, and ensure team members are kept informed.
- Process Improvement: Establish and implement processes to improve team interactions, efficiency, and effectiveness. Identify business process improvements and make recommendations where appropriate.
- Project Coordination for Campaigns: Provide light project management support for marketing campaigns and initiatives, ensuring timelines are met and deliverables are tracked across cross-functional teams.
- Team Gatherings & Office Visits: Manage logistics for team gatherings, leadership office visits, and other in-person or virtual meetings, ensuring a smooth and productive experience for attendees.
- Team Collaboration: Coordinate team recreational activities, both inside and outside the office, to foster a positive and collaborative work culture.
- Task Management: Track and help drive the completion of key tasks, following up on outstanding items and assisting the leadership team in maintaining focus on priorities.
About You
Basic Qualifications
- 10+ years of executive support and/or project coordination experience, supporting multiple senior level executives in a face-paced technology environment.
- Meticulous with excellent organizational abilities, able to address new situations as they arise.
- Strong critical thinking skills, proactive and problem solver - takes action with little/no direction, acts on behalf of the Executive. Anticipates what's upcoming and helps executives stay ahead.
- Exceptional written and verbal communication capabilities.
- BA/BS degree or equivalent practical experience.
Other Qualifications
- Works with a sense of passion for the role, and demonstrates flexibility.
- Personable and exhibits executive presence.
- Strong capability working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint, Zoom, Google Docs, Google Sheets, and Google Slides.
- Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time.
- Comfortable in a fast-paced technology environment
- Location- Pleasanton, CA
Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Primary Location Base Pay Range: $105,600 USD - $158,400 USD
Additional US Location(s) Base Pay Range: $88,400 USD - $158,400 USD
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply
spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!
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